Position Vacancy:
Parish Administrator

Position Summary

The Episcopal Church of Saint Clement—a small, energetic, enthusiastic, and welcoming congregation in Alexandria, VA—currently seeks a Parish Administrator.

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• 20 hours/week – Monday through Thursday (or other times mutually agreeable to Rector/Priest-in-Charge and Parish Administrator)

• Compensation commensurate with diocesan guidelines: http://www.thediocese.net/resources/administration/finance-and-management/compensation-guidelines/

• Benefits: paid sick leave (four days) and vacation (eight days), access to church health insurance plan (and some moderate coverage of costs)

 

Under the supervision of the Rector/Priest-in-Charge, the Parish Administrator provides general office support to the parish, staff, and congregation in order to support the ministries and mission of St. Clement Episcopal Church. This work includes, but is not limited to: data and records management, phone and email support, supplies and inventory management, communications, managing use of space by parish and outside groups, working with building vendors/contractors to make sure work is completed and on schedule, supporting church ministries, and collaborating with volunteers.  The Parish Administrator will be a resource person for both members and non-members, and a welcoming and responsive presence in the church office.

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Essential Duties

 

Administrative Support:

 

1. Provide a welcoming and helpful presence in the parish office

2. Respond to requests for information and resources via email, telephone and in-person visits

3. Sort incoming mail, and send parish mailings and other outgoing mail

4. Provide administrative support to Rector/Priest-in-Charge and Vestry including preparing meeting documents, making document copies, sending out mailings etc.

5. Place orders for supplies and equipment as authorized

6. Ensure copier and other office equipment is in working order

7. In conjunction with vendors or volunteers, maintain the parish computer and phone hardware, software and networks

8. Maintain a tidy, organized and usable office environment so as to enable effective use by staff and volunteers

9. Coordinate with vendors/contractors as directed by the Rector/Priest-in-Charge - maintaining service agreements and contracts as needed to ensure physical plant is in working order (i.e. heating and air conditioning system, roof, plumbing etc.).

10. Meet with contractors coming to perform building maintenance and repair work.

11. Maintain and supervise daily and weekly cleaning by cleaning service

12. Maintain communications with Day School; respond to needs in timely manner

13. Distribute keys to building; establish and implement a regular review of key system

14. Coordinate with bookkeeper to maintain financial records

15. Provide parish administration input to parish budgets

 

Information Management/Support:

 

1. Assist with preparing and proofing materials and bulletins for Sunday morning worship and other services

2. Maintain a functional system of communication with the parish (weekly email, newsletters, etc.)

3. Maintain parish records, including financial, membership, diocesan, physical plant, and other operational data, keeping them up-to-date and accurate

4. Produce reports (including Annual Report,  Parochial Report, pledge reports and statements), directories, and other documents from parish records under the direction of the Rector/Priest-in-Charge and Vestry, on a timely basis

5. Provide or oversee the provision of monthly finance reports to the Rector/Priest-in Charge treasurer, and Vestry

6. Coordinate and manage the Parish Calendar to facilitate building use by internal and authorized external groups

7. Assist with managing the church’s online presence (webpage and Facebook)

8. Assist with preparing and distributing marketing and/or stewardship materials – brochures, pledge cards, letters etc. (as needed)

 

Note: This description is not intended to include all responsibilities, as additional duties may be assigned and existing duties may by adjusted at any time

 

Knowledge, Skills and Abilities

 

1. Strong written, verbal and interpersonal communication skills

2. Proficiency in word processing, spreadsheet and database applications

3. Knowledge of supply procurement, including the ability to research vendor prices and negotiate costs

4. Demonstrated organizational skills including project coordination and prioritization

5. Ability to manage workload effectively

6. Ability to take initiative and make decisions under pressure

7. Excellent boundaries, including the ability to maintain confidentiality at all times

8. A welcoming and collaborative disposition and willingness to accept and serve all who come to St. Clement

 

Qualifications:

1. Minimum two years of office experience, including communications, preferred

2. Experience in church or other ministry setting, preferred

3. Associates or higher degree

 

To apply, send a resume and cover letter detailing your interest in the position and skill set to The Rev. Robin Razzino at revrobinrazzino@gmail.com by March 10th.

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