Position Vacancy:
Parish Administrator (May 2026)

Position Summary:

• 15- 20 hours/week – Monday through Friday (or other times mutually agreeable to Rector/Priest-in-Charge and Parish Administrator), Beginning May 2026.

• Compensation commensurate with guidelines established by local Episcopal organizations. For example: https://edow.org/wp-content/uploads/sites/2/2025/12/2026-Lay-Employee-Compensation-Guide.docx.pdf

• Benefits: paid sick leave (five days up to 15 hours) and vacation (ten days or up to 30 hours)

 

Under the supervision of the Rector/Priest-in-Charge, the Parish Administrator provides general office support to the parish, staff, and congregation in order to support the ministries and mission of St. Clement Episcopal Church. This work includes, but is not limited to: data and records management, phone and email support, supplies and inventory management, communications, managing use of space by parish and outside groups, working with building vendors/contractors to make sure work is completed and on schedule, supporting church ministries, and collaborating with volunteers.  The Parish Administrator will be a resource person for both members and non-members, and a welcoming and responsive presence in the church office.

 

Essential Duties

 

Communication and Welcome

1. Provide a welcoming and helpful presence in the parish office

2. Sort incoming mail, and send parish mailings and other outgoing mail

3. Maintain a functional system of communication with the parish (weekly email, newsletters, etc.); oversee Annual Report

4. Assist with preparing and distributing marketing and/or stewardship materials – brochures, pledge cards, letters etc. (periodic, as needed)

5. Assist with managing the church’s online presence (webpage and Facebook)

6. Prepare, proof and print materials and bulletins for Sunday morning worship and other services

7. Maintain attractive and up to date worship bags

8. Maintain up to date outside sign/messages

 

Physical Plant/Space Use

1. Help with tidiness and organization of school and church spaces

2. In conjunction with vendors or volunteers, maintain the parish computer and phone hardware, software and networks

3. Ensure copier and other office equipment is in working order

4. Place orders for supplies and equipment as authorized

5. Schedule and meet with contractors coming to perform building maintenance and repair work.

6. Manage all space use contracts

7. Coordinate and manage the Parish Calendar to facilitate building use by internal and authorized external groups

8. Distribute keys to building; establish and implement a regular review of key system

9. Coordinate with vendors/contractors as directed by the Rector/Priest-in-Charge - maintaining service agreements and contracts as needed to ensure physical plant is in working order: HVAC; Envirogrow (grounds); Pest control, Cleaning service, etc

 

Finance, Bookkeeping, Recordkeeping

1. Pick up bank bags each week

2. Maintain Counter schedule

3. Liaise with bookkeeper re onboarding/communication/dealing with Bank;

4. Coordinate with bookkeeper to maintain financial records:

5. Put deposit information into Quickbooks

6. Ensure invoices get to accountant for payment (via bill.com)

7. Keep parish finance procedures up to date

8. Maintain parish records, including financial, membership, diocesan, physical plant, and other operational data, keeping them up-to-date and accurate

9. Produce reports (Parochial Report, pledge reports and statements), directories, and other documents from parish records under the direction of the Rector/Priest-in-Charge and Vestry, on a timely basis.  Includes overseeing preparation of annual Audit.

10. Provide or oversee the provision of monthly finance reports to the Rector/Priest-in Charge treasurer, and Vestry

11. Provide parish administration input to parish budgets

 

Note: This description is not intended to include all responsibilities, as additional duties may be assigned and existing duties may by adjusted at any time

 

Knowledge, Skills and Abilities

 

1. Strong written, verbal and interpersonal communication skills

2. Proficiency in word processing, spreadsheet and database applications

3. Knowledge of supply procurement, including the ability to research vendor prices and negotiate costs

4. Demonstrated organizational skills including project coordination and prioritization

5. Ability to manage workload effectively

6. Ability to take initiative and make decisions under pressure

7. Excellent boundaries, including the ability to maintain confidentiality at all times

8. A welcoming and collaborative disposition and willingness to accept and serve all who come to St. Clement

 

Qualifications:

1. Minimum two years of office experience, including communications, preferred

2. Experience in church or other ministry setting, preferred

3. Associates or higher degree

 

To apply, send a resume and cover letter detailing your interest in the position and skill set to The Rev. Robin Razzino at revrobinrazzino@gmail.com by April 10, 2026.